Word Keyboard Shortcuts Cheat Sheet
Common Shortcuts
| Search feature | Alt+Q |
| Open | Ctrl+O |
| Save | Ctrl+S |
| Close | Ctrl+W |
| Cut | Ctrl+X |
| Copy | Ctrl+C |
| Paste | Ctrl+V |
| Select All | Ctrl+A |
| Bold | Ctrl+B |
| Italic | Ctrl+I |
| Underline | Ctrl+U |
| Decrease font size by 1 point | Ctrl+[ |
| Increase font size by 1 point | Ctrl+] |
| Center text | Ctrl+E |
| Align text left | Ctrl+L |
| Align text right | Ctrl+R |
| Cancel | Esc |
| Undo | Ctrl+Z |
| Redo | Ctrl+Y |
Function Keys
| Get Help | F1 |
| Move text or graphics | F2 |
| Repeat the last action | F4 |
| Select “Go To” command (Home tab) | F5 |
| Go to next pane or frame | F6 |
| Select “Spelling” command (Review tab) | F7 |
| Extend selection | F8 |
| Update selected fields | F9 |
| Show key tips | F10 |
| Go to next field | F11 |
| Select “Save As” command | F12 |
Shift + Function Keys
| Start context-sensitive Help or Reveal Formatting | Shift+F1 |
| Copy text | Shift+F2 |
| Change letter case | Shift+F3 |
| Repeat “Find” or “Go To” operation | Shift+F4 |
| Move to the last change | Shift+F5 |
| Go to previous pane or frame (after F6) | Shift+F6 |
| Select “Thesaurus” command (Review tab) | Shift+F7 |
| Reduce selection size | Shift+F8 |
| Toggle between field code and result | Shift+F9 |
| Show shortcut menu | Shift+F10 |
| Go to previous field | Shift+F11 |
| Select “Save” command | Shift+F12 |
Ctrl + Function Keys
| Expand or collapse the ribbon | Ctrl+F1 |
| Select “Print Preview” command | Ctrl+F2 |
| Cut to Spike | Ctrl+F3 |
| Close window | Ctrl+F4 |
| Go to next window | Ctrl+F6 |
| Insert empty field | Ctrl+F9 |
| Maximize document window | Ctrl+F10 |
| Lock field | Ctrl+F11 |
| Select “Open” command | Ctrl+F12 |
Ctrl + Shift + Function Keys
| Insert Spike contents | Ctrl+Shift+F3 |
| Edit bookmark | Ctrl+Shift+F5 |
| Go to previous window | Ctrl+Shift+F6 |
| Update linked info in Word source document | Ctrl+Shift+F7 |
| Extend selection or block | Ctrl+Shift+F8, then arrow keys |
| Unlink field | Ctrl+Shift+F9 |
| Unlock field | Ctrl+Shift+F11 |
| Select “Print” command | Ctrl+Shift+F12 |
Alt + Function Keys
| Go to next field | Alt+F1 |
| Create new Building Block | Alt+F3 |
| Quit Word | Alt+F4 |
| Restore program window size | Alt+F5 |
| Move back to document from open dialog box | Alt+F6 |
| Find next spelling or grammar error | Alt+F7 |
| Run macro | Alt+F8 |
| Toggle between all field codes and results | Alt+F9 |
| Show Selection task pane | Alt+F10 |
| Show Microsoft Visual Basic code | Alt+F11 |
Alt + Shift + Function Keys
| Go to previous field | Alt+Shift+F1 |
| Select “Save” command | Alt+Shift+F2 |
| Run GotoButton or MacroButton from field displaying results | Alt+Shift+F9 |
| Show menu or message for available actions | Alt+Shift+F10 |
| Select “Table of Contents” button in TOC container when active | Alt+Shift+F12 |
Ctrl + Alt + Function Keys
| Show Microsoft System Information | Ctrl+Alt+F1 |
| Select “Open” command | Ctrl+Alt+F2 |
Navigating the Ribbon with Keyboard
| Open File page (Backstage view) | Alt+F |
| Open Design tab | Alt+G |
| Open Home tab | Alt+H |
| Open Mailings tab | Alt+M |
| Open Insert tab | Alt+N |
| Open Layout tab | Alt+P |
| Open Review tab | Alt+R |
| Open References tab | Alt+S |
| Open View tab | Alt+W |
Creating, Viewing, and Saving Documents
| Create new document | Ctrl+N |
| Open document | Ctrl+O |
| Close document | Ctrl+W |
| Split document window | Alt+Ctrl+S |
| Remove split window | Alt+Shift+C or Alt+Ctrl+S |
| Save document | Ctrl+S |
Working with Web Content
| Insert hyperlink | Ctrl+K |
| Back one page | Alt+Left Arrow |
| Forward one page | Alt+Right Arrow |
| Refresh | F9 |
Printing and Previewing Documents
| Print document | Ctrl+P |
| Switch to Print Preview | Alt+Ctrl+I |
| Move around zoomed preview page | Arrow keys |
| Page through preview when zoomed out | Page Up or Page Down |
| Move to first preview page | Ctrl+Home |
| Move to last preview page | Ctrl+End |
Checking Spelling and Reviewing Changes
| Insert comment (in Reviewing pane) | Alt+R, C |
| Toggle Track Changes | Ctrl+Shift+E |
| Close Reviewing Pane if open | Alt+Shift+C |
| Select Spelling and Grammar | Alt+R, S |
Finding, Replacing, and Navigating Specific Items
| Open Search in Navigation task pane | Ctrl+F |
| Replace text, formatting, and special items | Ctrl+H |
| Go to page, bookmark, footnote, table, comment, graphic, or other location | Ctrl+G |
| Toggle between the last four edited positions | Alt+Ctrl+Z |
Navigating within Document
| To move to | Press |
| One character left | Left Arrow |
| One character right | Right Arrow |
| One word left | Ctrl+Left Arrow |
| One word right | Ctrl+Right Arrow |
| One paragraph up | Ctrl+Up Arrow |
| One paragraph down | Ctrl+Down Arrow |
| Left one cell (in table) | Shift+Tab |
| Right one cell (in table) | Tab |
| Up one line | Up Arrow |
| Down one line | Down Arrow |
| To top of window | Alt+Ctrl+Page Up |
| To end of window | Alt+Ctrl+Page Down |
| Up one screen (scroll) | Page Up |
| Down one screen (scroll) | Page Down |
| To top of next page | Ctrl+Page Down |
| To top of previous page | Ctrl+Page Up |
| To end of document | Ctrl+End |
| To start of document | Ctrl+Home |
| To previous revision | Shift+F5 |
| Go to location of last action after opening document | Shift+F5 |
Inserting or Marking TOC, Footnotes, and Citations
| Mark TOC entry | Alt+Shift+O |
| Mark Table of Authorities entry (citation) | Alt+Shift+I |
| Select citation options | Alt + Shift + F12, Spacebar |
| Insert index entry | Alt+Shift+X |
| Insert footnote | Alt+Ctrl+F |
| Insert endnote | Alt+Ctrl+D |
| Go to next footnote | Alt+Shift+> |
| Go to previous footnote | Alt+Shift+< |
| Go to “Tell me what you want to do” | Alt+Q |
Switching Document Views
| Switch to Read Mode | Alt+W, F |
| Switch to Print Layout | Alt+Ctrl+P |
| Switch to Outline View | Alt+Ctrl+O |
| Switch to Draft View | Alt+Ctrl+N |
Working with Headings in Outline View
| Note: These shortcuts only apply in Outline View. | |
| To | Press |
| Promote paragraph | Alt+Shift+Left Arrow |
| Demote paragraph | Alt+Shift+Right Arrow |
| Demote to body text | Ctrl+Shift+N |
| Move selected paragraphs up | Alt+Shift+Up Arrow |
| Move selected paragraphs down | Alt+Shift+Down Arrow |
| Expand text under heading | Alt+Shift+Plus (+) |
| Collapse text under heading | Alt+Shift+Minus (-) |
| Expand or collapse all text/headings | Alt+Shift+A |
| Hide or show character formatting | Slash (/) on numeric keypad |
| Show first line or all text | Alt+Shift+L |
| Show all headings with Heading 1 style | Alt+Shift+1 |
| Show all headings up to Heading n | Alt+Shift+n |
| Insert tab character | Ctrl+Tab |
Navigating in Read Mode
| Go to start of document | Home |
| Go to end of document | End |
| Go to page n | Type n, then press Enter |
| Exit Read Mode | Esc |
Extending Selection
| Turn on Extend Mode | F8 |
| Select adjacent character | F8, then Left or Right Arrow |
| Increase selection size | F8 (once for word, twice for sentence, etc.) |
| Reduce selection size | Shift+F8 |
| Turn off Extend Mode | Esc |
| Extend selection one character right | Shift+Right Arrow |
| Extend selection one character left | Shift+Left Arrow |
| Extend selection to end of word | Ctrl+Shift+Right Arrow |
| Extend selection to start of word | Ctrl+Shift+Left Arrow |
| Extend selection to end of line | Shift+End |
| Extend selection to start of line | Shift+Home |
| Extend selection down one line | Shift+Down Arrow |
| Extend selection up one line | Shift+Up Arrow |
| Extend selection to end of paragraph | Ctrl+Shift+Down Arrow |
| Extend selection to start of paragraph | Ctrl+Shift+Up Arrow |
| Extend selection down one screen | Shift+Page Down |
| Extend selection up one screen | Shift+Page Up |
| Extend selection to start of document | Ctrl+Shift+Home |
| Extend selection to end of document | Ctrl+Shift+End |
| Extend selection to end of window | Alt+Ctrl+Shift+Page Down |
| Extend selection to entire document | Ctrl+A |
| Select vertical block of text | Ctrl+Shift+F8, then arrow keys; Esc to cancel |
| Extend selection to specific position | F8 + arrows; Esc to cancel |
Deleting Text and Graphics
| Delete one character to the left | Backspace |
| Delete one word to the left | Ctrl+Backspace |
| Delete one character to the right | Delete |
| Delete one word to the right | Ctrl+Delete |
| Cut selected text to Office Clipboard | Ctrl+X |
| Undo last action | Ctrl+Z |
| Cut to Spike | Ctrl+F3 |
Copying and Moving Text and Graphics
| Open Office Clipboard | Alt+H, then F, O |
| Copy selected text/graphics to Office Clipboard | Ctrl+C |
| Cut selected text/graphics to Office Clipboard | Ctrl+X |
| Paste latest item from Office Clipboard | Ctrl+V |
| Move text or graphics once | F2 (then move cursor and press Enter) |
| Copy text or graphics once | Shift+F2 (then move cursor and press Enter) |
| Open “Create New Building Block” dialog | Alt+F3 |
| Show shortcut menu for selected building block | Shift+F10 |
| Cut to Spike | Ctrl+F3 |
| Paste Spike contents | Ctrl+Shift+F3 |
| Copy header/footer from previous section | Alt+Shift+R |
Selecting Text and Graphics in Tables
| Select next cell contents | Tab |
| Select previous cell contents | Shift+Tab |
| Extend selection to adjacent cells | Shift + arrow keys |
| Select column | Move to top/bottom cell, then Shift+Alt+Page Down (down) or Shift+Alt+Page Up (up) |
| Select whole row | Move to start/end of row, then Shift+Alt+End (L to R) or Shift+Alt+Home (R to L) |
| Extend selection (or block) | Ctrl+Shift+F8, then arrow keys; Esc to cancel |
| Select entire table | Alt + 5 on numeric keypad (Num Lock Off) |
Navigating in Tables
| To move to | Press |
| Next cell in row | Tab |
| Previous cell in row | Shift+Tab |
| First cell in row | Alt+Home |
| Last cell in row | Alt+End |
| First cell in column | Alt+Page Up |
| Last cell in column | Alt+Page Down |
| Previous row | Up Arrow |
| Next row | Down Arrow |
| Move row up | Alt+Shift+Up Arrow |
| Move row down | Alt+Shift+Down Arrow |
Inserting Paragraphs and Tabs in Tables
| To insert | Press |
| New paragraph in cell | Enter |
| Tab character in cell | Ctrl+Tab |
Formatting Characters
| Open Font dialog box | Ctrl+D |
| Change letter case | Shift+F3 |
| All caps | Ctrl+Shift+A |
| Bold | Ctrl+B |
| Underline | Ctrl+U |
| Underline words but not spaces | Ctrl+Shift+W |
| Double underline | Ctrl+Shift+D |
| Hidden text | Ctrl+Shift+H |
| Italic | Ctrl+I |
| Small caps | Ctrl+Shift+K |
| Subscript | Ctrl+Equal sign (=) |
| Superscript | Ctrl+Shift+Plus (+) |
| Remove manual character formatting | Ctrl+Spacebar |
| Change to Symbol font | Ctrl+Shift+Q |
Changing Font or Font Size
| Open Font dialog to change font | Ctrl+Shift+F |
| Increase font size | Ctrl+Shift+> |
| Decrease font size | Ctrl+Shift+< |
| Increase font size by 1 point | Ctrl+] |
| Decrease font size by 1 point | Ctrl+[ |
Copying Formatting
| Copy formatting from text | Ctrl+Shift+C |
| Apply copied formatting to text | Ctrl+Shift+V |
Changing Paragraph Alignment
| Toggle between centered and left aligned | Ctrl+E |
| Toggle between justified and left aligned | Ctrl+J |
| Toggle between right aligned and left aligned | Ctrl+R |
| Align paragraph left | Ctrl+L |
| Indent paragraph from left | Ctrl+M |
| Remove indent from left | Ctrl+Shift+M |
| Create hanging indent | Ctrl+T |
| Reduce hanging indent | Ctrl+Shift+T |
| Remove paragraph formatting | Ctrl+Q |
Copying and Reviewing Text Formatting
| Show non-printing characters | Ctrl+Shift+* |
| Review text formatting | Shift+F1 (then click text) |
| Copy formatting | Ctrl+Shift+C |
| Paste formatting | Ctrl+Shift+V |
Setting Line Spacing
| Single space | Ctrl+1 |
| Double space | Ctrl+2 |
| 1.5 line space | Ctrl+5 |
| Add/remove one line space before paragraph | Ctrl+0 |
Applying Styles to Paragraphs
| Open “Apply Styles” task pane | Ctrl+Shift+S |
| Open “Styles” task pane | Alt+Ctrl+Shift+S |
| Start AutoFormat | Alt+Ctrl+K |
| Apply Normal style | Ctrl+Shift+N |
| Apply Heading 1 style | Alt+Ctrl+1 |
| Apply Heading 2 style | Alt+Ctrl+2 |
| Apply Heading 3 style | Alt+Ctrl+3 |
Inserting Special Characters
| To insert | Press |
| Field | Ctrl+F9 |
| Line break | Shift+Enter |
| Page break | Ctrl+Enter |
| Column break | Ctrl+Shift+Enter |
| Em dash | Alt+Ctrl+Minus (numeric keypad) |
| En dash | Ctrl+Minus sign (-) (numeric keypad) |
| Optional hyphen | Ctrl+Hyphen |
| Non-breaking hyphen | Ctrl+Shift+Hyphen |
| Non-breaking space | Ctrl+Shift+Spacebar |
| Copyright symbol | Alt+Ctrl+C |
| Registered Trademark symbol | Alt+Ctrl+R |
| Trademark symbol | Alt+Ctrl+T |
| Ellipsis | Alt+Ctrl+Period |
Working with Fields
| Insert DATE field | Alt+Shift+D |
| Insert LISTNUM field | Alt+Ctrl+L |
| Insert PAGE field | Alt+Shift+P |
| Insert TIME field | Alt+Shift+T |
| Insert empty field | Ctrl+F9 |
| Update linked info in Word source document | Ctrl+Shift+F7 |
| Update selected fields | F9 |
| Unlink field | Ctrl+Shift+F9 |
| Toggle between field code and result | Shift+F9 |
| Toggle between all field codes and results | Alt+F9 |
| Run GotoButton or MacroButton from results | Alt+Shift+F9 |
| Go to next field | F11 |
| Go to previous field | Shift+F11 |
| Lock field | Ctrl+F11 |
| Unlock field | Ctrl+Shift+F11 |